How Scania Reduced Total Travel Spend by 20% With Automated Travel Intelligence
99%
faster reporting and insights delivery
100%
automated business travel reporting workflow
20%
savings in total travel spend over 18 months
"Clarasight has completely changed how I operate. It puts the critical information I need at my fingertips to confidently navigate internal and external conversations, uncovering true value and savings across my program."
Problem
Scania's travel management team faced a growing challenge: fragmented data sources made it extremely time-consuming to aggregate spend, activity and emissions across markets. Without a unified view, the team lacked easy access to the strategic leverage needed for supplier negotiations and the consolidated information required for key business decisions.
Although Scania reported on travel quarterly, each cycle required extensive manual consolidation across fragmented sources and market-specific formats. Significant time was spent extracting files, aligning data structures, and validating results. This was not an effective way to drive the operational decisions needed across a global program spanning 25+ markets. By the time data was available, it was already outdated.
With a lean team and limited internal capacity, building or maintaining an in-house analytics solution was simply not viable. Scania required a purpose-built platform that could deliver real-time insights without adding operational burden.
Solution
Clarasight provided Scania with an integrated travel data platform that eliminated manual data consolidation and reporting entirely. The team can now generate insights in seconds with precise data and comparisons across countries, organizational units, and individual trips, replacing a workflow that previously took extensive time to manage manually.
With Clarasight's benchmarking, analytics, and planning capabilities, Scania has clarity into the major drivers of travel which enables targeted savings initiatives, identification of routes to optimize, and internal accountability across all 25+ markets - contributing to a 20% reduction in total travel spend over 18 months.
The platform also delivers strategic leverage for supplier contracting, providing the evidence-based data Scania can utilize for procurement negotiations. Cost and performance-based metrics are now directly integrated into supplier decisions, strengthening Scania's position and driving measurable value.